Planning a Destination Wedding? Here’s What to Know About Your Paper Goods

There’s something undeniably magical about a destination wedding. Whether you’re exchanging vows on the coast of Italy, under a canopy of palm trees in the Caribbean, or in a charming Southern town that feels worlds away, destination celebrations offer your guests an unforgettable experience—and your wedding paper should reflect that same level of beauty, intention, and excitement. At Ledgewood Fine Stationery, we specialize in guiding couples through the full invitation process, including the unique considerations that come with a wedding away from home. Here are some destination wedding invitation tips to get you started:

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1. Send Save the Dates Sooner

For local weddings, save the dates typically go out 6–8 months in advance. But for destination weddings, it’s best to send them 8–12 months ahead. This gives guests ample time to:

• Request time off work
• Book flights and accommodations
• Arrange childcare or travel documents

We love designing custom save the dates that hint at the location and set the tone for your celebration—whether through illustrated maps, venue sketches, or a tropical color palette. It’s the very first impression of your wedding, and it should feel just as intentional as the day itself.

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2. Include Travel Info in Your Invitation Suite

A destination wedding involves more moving parts than a traditional hometown affair. In addition to your formal invitation, consider including:

• A details card with hotel blocks, travel tips, and shuttle info
• A weekend itinerary outlining pre-wedding events and brunches
• Dress code reminders—especially for beach or mountain settings
• A printed QR code linking to your wedding website for updates

We design all of these elements to coordinate with your suite, so your guests feel well-informed without sacrificing the aesthetic.

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3. Be Mindful of Mailing Logistics

When your guests are spread across the country—or the world—packaging and presentation matter. For destination weddings, we often recommend:

• Double envelopes for protection and formality
• Thicker paper stocks or mounted backers for added durability
• Hand-canceling or mailing services for wax seals or ribbon accents
• Strategic mailing timelines, especially for international addresses

And if you’re mailing invitations from your destination location, we’ll provide guidance on how to pack and ship them safely.

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4. Set the Tone Through Design

“Destination” doesn’t have to mean casual. Many of our couples are planning elevated, luxury experiences, and your invitation suite should reflect that tone. Some of our favorite ways to do this:

• Venue illustrations or custom crests
• Tropical or coastal motifs styled in a refined, minimalist way
• Foil stamping, letterpress, or engraving for texture and depth
• Envelope liners featuring watercolor scenery of your location

The right paper design builds anticipation—and creates a sense of place long before your guests ever step off the plane.

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5. Plan Ahead for Day-of Details

Once guests arrive, on-site paper goods play a huge role in making them feel welcomed and cared for. Think beyond the invitations:

• Welcome notes and itineraries tucked into guest bags
• Signage and menus for your welcome party and wedding day
• Escort cards or seating displays with location-inspired motifs
• Matching thank-you cards for a thoughtful post-wedding touch

We design and produce all these details in-house so your visual story stays cohesive from start to finish.

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Bringing the Destination to Life—On Paper

Planning a wedding away from home is a beautiful adventure, and your paper goods should be a seamless part of it. At Ledgewood Fine Stationery, we specialize in elevated, custom stationery that feels deeply personal—no matter your time zone, zip code, or destination.

Let’s create something unforgettable, together.
Click here to inquire—we’ll guide you every step of the way with our destination wedding invitation tips.