Wedding Day Paper Checklist: Don’t Forget These Essentials!

When most couples think about wedding stationery, the first things that come to mind are invitations and save the dates—but your wedding day itself also calls for some beautifully designed paper goods! From menus to programs and seating charts, your wedding day stationery adds a polished, cohesive touch to your overall design while keeping your guests informed and comfortable.

Here’s a quick wedding day paper checklist to help you make sure you’re not missing any of the important paper pieces for your big day:

1. Wedding Programs

Wedding programs are more than just a nice-to-have—they guide guests through your ceremony and recognize those special people standing by your side. Include the order of events, names of your wedding party, and any meaningful traditions or messages you’d like to share.

Tip: Personalize your programs with your wedding colors, monogram, or a favorite quote or verse!

2. Welcome Sign

Set the tone for your celebration right from the start. A beautifully designed welcome sign greets guests and makes your entrance area feel extra special. This is also a great place to include your wedding hashtag or a reminder to unplug.

3. Seating Chart or Escort Cards

Help your guests find their seats in style! A seating chart or individual escort cards are essential for keeping things organized, especially for larger receptions.

Bonus idea: Tie in florals, calligraphy, or custom artwork for an eye-catching display that doubles as decor.

4. Table Numbers

Even with a seating chart, table numbers (or names!) are crucial for directing guests to the right spot. These small details can be a fun way to bring your theme or personality into your reception space.

5. Menus

Whether you’re serving a plated dinner or a buffet, printed menus at each place setting elevate the dining experience. Guests love knowing what to expect—and a well-designed menu adds another layer of style to your tablescape.

6. Place Cards

If you’re assigning specific seats at each table, place cards are a must. These can be coordinated with your escort cards or used alone for intimate gatherings.

7. Signature Drink or Bar Signs

Show off your signature cocktail or drink selections with custom bar signage. It’s a fun way to add personality and encourage guests to try something new.

8. Favors + Thank You Tags

If you’re offering favors, don’t forget a coordinating tag or sticker to tie it all together. And while you’re at it, a heartfelt “thank you” note or sign is a lovely gesture to show your appreciation to your guests.

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Wedding Day Paper Checklist:

Ceremony:

• Ceremony programs (folded, flat, or booklet)
• Reserved signs for pews or chairs
• Welcome sign
• Unplugged ceremony sign
• Memorial sign or tribute card
• Vow booklets

Seating & Signage:

• Seating chart (mirror, board, or hanging display)
• Escort cards
• Place cards (individual name cards, tented or flat)
• Table numbers
• Directional signage (e.g., bar, restroom, guestbook)

Reception:

• Menus (individual or per table)
• Custom cocktail napkins
• Bar signs (signature drink signs)
• Shatterproof cups
• Drink huggers (koozies)
• Favor tags or stickers
• Guestbook sign
• Custom drink stirrers or coasters
• Custom matchboxes

Paper & Extras:

• Itinerary or weekend timeline cards
• Personalized notes or welcome letters
• Room key holders
• Welcome bag tags or stickers
• Custom door hangers
• Envelope liners (for welcome letters or itineraries)
• Water bottle labels

Personal Touches:

• Monogrammed items (like napkins or signage)
• Custom crests or illustrations carried into day-of goods
• Acrylic or specialty signage (like cut shapes, gold foil, etc.)
• Artwork for dance floor
• Artwork for bar panels
• Artwork for projection screen

The beauty of wedding day paper is how it ties every detail together—from ceremony to reception—with thoughtful design and purpose. As an Alabama wedding stationery designer, I specialize in creating cohesive, custom pieces that reflect your style and make your day feel effortlessly elevated.

Need help figuring out which pieces are right for your wedding? I’d love to chat and help you create the perfect paper plan! Contact me here to get started.